Rules and Guidelines - Please Read and Accept

 

Vendors

Booth spaces (10’x10’) are for all day Saturday, July 16, 2022.  If you would like to purchase additional space there will be an additional cost at full vendor space price. Vendors are allowed up to two spaces total per business/organization.  

Vendors are required to remain for the duration of the event. Vendors must be ready to open by 10:00 am the day of the event. We do not allow early break down (before 4:00 pm).  

If Vendor has a structure to erect, Vendor is responsible to ensure it will not obstruct walkways.

We reserve the right to change the beginning or end times of the event. Vendors will be notified of changes (if any) as far in advance as possible.

Vendor spaces are assigned at the discretion of the Picnic Planning Committee. Vendors may not save additional vendor spaces for others arriving later. Vendors are limited to only their assigned space(s) only and may not utilize additional spaces.

Vendor is purchasing booth space only, which is to be used by and for the approved vendor/business only. An overhead canvas or covered booth is advised. Booths shall be free standing. Ground stakes will be allowed. We recommend sandbags/weights to secure booth.

Vendors are not allowed to play music, use loud speakers, or produce any noise that may cause interference with the picnic events, at the discretion of park staff or picnic organizers.

Vendors are not allowed to solicit outside of their assigned vendor space.

The Festival is held in a City park; all park rules and policies must be followed.  Vendor spaces will be inspected by the City of Edgewood during the event.

Vendors shall present themselves in a family-friendly, reasonable & non-offensive manner

Applications will be juried to assure conformity with the Events mission and objectives.

Should Vendor at any time occupy the premises in a manner contrary to this agreement, upon request of staff, vendor shall immediately cease offending conduct. 

Failure to comply as requested shall be cause for the revocation of this permit and expulsion from this event.

Payment for all vendors must be received by the Wednesday before, July 13, 2022 in order to participate in this event. 

 

Additional Information for Non-Profit Vendors

Non-profit vendors will be required to provide proof of non-profit status upon request of Picnic Planning Committee.

 

Additional Information for Food Vendors

Food vendors are responsible for obtaining a permit (if applicable) for the event from the Tacoma-Pierce County Health Department and must display the permit in the booth during the event. Vendors using deep fat fryers must have a Type K fire extinguisher in their booth space. All food vendors must have the appropriate type of fire extinguisher in their booth space. Tents, canopies, etc. shall be composed of material meeting the flame propagation performance criteria of NFPA 701 or shall be flame retardant, and bear such a label. Use of plastic tarps must be limited.  Please keep all plastic materials away from cooking area.

 

Vehicles & Parking

Vehicles shall be out of the event area by 9:30am. Vehicles will not be allowed on grounds prior to 7:00 am for set up Saturday morning.  There will be no motor vehicles parked near or in the vendor area.  Exceptions may be made for food vendors (food trucks) and only with prior approval. All vehicles must be parked in designated parking areas. Parking is at a premium.  Please be courteous and leave the closer parking spaces for visitors to the event.
 

Sales Tax

Vendors are required to collect their own sales tax.  A tax number can be obtained from the department of revenue.  A temporary number can be obtained if less than two shows per year are done.  

 

Generators & Electricity

Vendors are responsible for safe operation of all equipment, including cords and plugs.

vendor must provide sound block for generators. If generators provide disruption or safety concerns, vendors will be required to remove equipment upon request of the Picnic Planning Committee.

Electricity will not be provided at the event.

 

Media Release

For consideration which I acknowledge, I irrevocably grant to the Edgewood Picnic Planning Committee (“Committee”) and Committee’s assigns, licensees, and successors the right to use my image and name in all forms and media including composite or modified representations for all purposes, including advertising, trade, or any commercial purpose throughout the world and in perpetuity. I waive the right to inspect or approve versions of my image used for publication or the written copy that may be used in connection with the images. This includes company logos (if applicable). I release Committee and Committee’s assigns, licensees, and successors from any claims that may arise regarding the use of my image, including any claims of defamation, invasion of privacy, or infringement of moral rights, rights of publicity, or copyright. Committee is permitted, although not obligated, to include my name as a credit in connection with the image. Committee is not obligated to utilize any of the rights granted in this Agreement.

COVID-19 and Safety Guidelines

Vendors agree to abide by health and safety mandates if issued during the time of our event.

 

Sponsors

By registering as a sponsor you give us permission to use your business name and logo in our media and advertising.

Please provide a logo to edgewoodpicnic@gmail.com

Sponsors registered for the Gold and Platinum levels:

If you wish to have your business featured on our billboard, your logo and payment must be received by 6 pm on May 23rd in order to participate. If you wish to have signage or banners at the event, you will need to arrange to have them dropped off and set up, and picked up by the end of the event. We are not responsible for hanging signage or for signage left after the event.

 

Payments are Non-refundable

Vendor payments and sponsorships are non-refundable.

Vendor has read and understands the rules and guidelines for the Edgewood City Picnic and is bound by the terms and conditions outlined in the guidelines. Vendor shall indemnify and hold harmless the City of Edgewood, Picnic Planning Committee, Picnic Volunteers, and staff from and against, any and all claims and demands, whether for injuries to persons, or loss arising out of the use or occupancy of the premises by vendor and shall defend at vendors own expense any action brought against the above mentioned entities of/by vendors acts or omissions.